GUS is database software designed to integrate diverse departmental information processing needs into a single cohesive system.
GUS is intended to improve data access, ease data entry, reduce duplicated data entry and data entry errors, provide automated assistance for common functions –monthly reports, monthly reconciliations with the campus ledger. communication with clients, report production, carry forward, annual reports, statistics collection. There are currently five major areas of functionality:
- Budget – enhanced departmental accounting shadow system
- Purchasing – facilitates and manages purchases
- Personnel – deals with payroll and payroll projections
- Recharges – tracks and manages departmental recharges and generates the Financial Journal
- Contracts and Grants – tracks and manages extramural proposals and awards.
Until April 2005 the GUS development was funded primarily from the operating budgets of MSI and the Department of Chemistry and Biochemistry. Some development costs (<25%) were recovered via fees paid by other departments to obtain GUS. Principal development oversight was provided by MSI.
In April 2005 the Executive Vice Chancellor began funding the development and support costs.
At that time user fees were dropped. Development oversight is currently being provided by the GUS Executive Committee.
GUS is being developed Using 4th Dimension
a database environment which functions on both Macintosh and Windows platforms and can
run in either client-server or stand-alone modes.
GUS HISTORICAL TIMELINE (...)
- August, 1998 - GUS concept developed, MSI and Chemistry begin development
- July, 1999 - Budget module goes into production at MSI
- Jan, 2001 - Purchasing Module released to campus by MSI
- Mar, 2003 - Recharge Module released to campus by MSI
- Jan, 2004 - C&G Module released to campus by MSI
- Fall 2004/Winter 2005 - Proposals presented to ITPG and EVC for central campus funding of GUS development and support.
- Jan 2005 - Oversight of GUS development passed from MSI to GUS Executive Committee
- April 2005 - Funding for GUS development supplied by Executive Vice Chancellor
- July 2005 - GUS development hosting moved from MSI to ICESS
- September 2005 - Mark Speciale joins the GUS development and support team
- May 2006 - GUS Version 4.4 released.
- November 2006 - Pete Peterson joins the GUS development and support team 50%.
- November 2006 - GUS Version 4.5 released.
- February 2007 - GUS Version 4.51 released.
- June 2007 - GUS Version 5.0 released.
- September 2007 - GUS Version 5.1 released.
- October 2007 - Mark Special leaves the GUS development and support team
- February 2008 - GUS Version 5.2 released.
- June 2008 - GUS Version 5.3 released.
- November 2008 - GUS Version 5.4 released.
- December 2008 - GUS Version 5.4.1 released.
- January 2009 - GUS Version 5.4.2 released.
- February 2009 - GUS Version 5.4.3 released.
- October 2009 - GUS Version 5.4.4 released.
- May 2010 - GUS Version 5.5 released.
- November 2010 - GUS Version 5.6 released.
- June 2011 - GUS Version 5.7 released.