The Grand Unified System
GUS is a custom database system for managing and maintaining funding
source, purchasing, lien, and other essential financial information for many departments and research
organizations across the UCSB campus.
Managing intramural as well as extramural funding, expense tracking
and reconciliation can be very tedious and time consuming. The primary goal of the GUS development
team is to simplify these complex and detailed operations while minimizing errors and reducing the
frustrations normally associated with these essential tasks.
Since it's inception in 1998, the system's user base has grown from
a single research organization to over 28 various units campus-wide.
In fiscal year 05-06, Departments using GUS managed over $125 Million in extramural awards, or
over 78% of the campus total.
Thinking about switching to GUS? (...)
The GUS Executive Committee receives inquiries from departments/units that are
interested in adopting GUS.
There are many things to think about as you contemplate switching to GUS. As a manager,
you need to do considerable advanced planning to determine whether GUS is right for your unit.
For example, GUS is project-code driven. If you do not currently track your finances this way,
this is a major change. Is your unit research-intensive? Do you have a staff member who used GUS
in a previous position that you consider a "power" user?
We welcome your inquiries, and will arrange a meeting with a member of our Executive Committee who
will be able to answer questions and give you guidance about what you need to think about as you
contemplate requesting GUS. Based on the outcome of these conversations, a decision will be made
about the feasibility of allowing your department to adopt GUS.
Please address your inquiries to the Chair of the Executive Committee:
x8519
Click here for more information about GUS.
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