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Description |
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Personnel
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5.3.1
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2004
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Open
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Here is kind of an odd bug. On two of my account numbers I reconciled payroll in FY 07-08 for June in the payroll module and then reconciled them in the Edit/Reconcile of the budget module. When I went to compare my total balances after i was done reconciling the ledger in the account fund status it shows that a portion of the payroll expense is in FY 07-08 and some in 08-09. Of course nothing should be reconciled in 08-09 yet. In the Budget Edit/Reconcile it looks correct.
The account numbers are 8-405000-52621-2 and 405012-19900-2.
Thanks
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Budget
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0.0
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2004
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Open
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Version 5.4 rec. 1 - Posting screen isn't saving vendor and description. I've entered several today and have to bring up edit/reconcile screen and re-type the information.
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Budget
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0.0
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2004
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Open
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Version 5.4 rec. 1
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Personnel
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0.0
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2003
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Closed
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I am having an issue projecting distributions, I get a messat asking if I want to add historic or non-historic beniefits. It will not allow me to project after that.
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Purchasing
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5.1
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2004
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Open
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In Fiscal Year 06-07 LV #010743-61968 on project code SU1 was created. Then the invoice was paid on a form 5 and posted via the budget module. Then the invoice was posted again via the Purch module and carried forward into the new fiscal year 07-08. Now looking back on it i have discovered the double posting but can't correct a carried forward expense entered in the Purch Mod. Please zero out the $77.58 expense associated with LV #010743-61968 in FY 07-08 project code SU1.
Thank you,
Mike
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Personnel
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5.3
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2004
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Open
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CJP02 is project code. Posted a UPAY debit tranasaction on CJP02B appeared but credit transaction on CJP02 did not which is not the problem. Created credit transaction on CJP02 and the lien is a debit rather than a credit. Sent screen shot via email.
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Personnel
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5.0
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2004
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Open
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Project code CXP02 has a lien of $1,031.48 in sub 2 and $32.39 in sub 6 that does not correspond to any transaction and it needs to be removed.
ALREADY REPORTED VIA PHONE THIS EMAIL FOLLOWUP.
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Other?
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0.0
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2003
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Open
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when laura haston logs on to her computer logon and her gus logon her numbers do not report correctly. when mike uses gus under her computer logon number do not report correctly. when mike uses gus under his user logon and his gus logon on her computer numbers are correct. i have removed her application data and all personal settings i could find. any ideas?
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Other?
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5.3
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2003
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Open
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Type Description Here
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Personnel
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5.3
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2004
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Open
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Project ARP40 has liens in sub Y of $664,915.47 on about 12K of expenses in sub 2 and sub 6. Please fix.
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Personnel
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5.0
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2004
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Open
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In project code CHW02 a payroll lien of $330 and the corresponding benefits lien of $9.80 is showing up but doesn't appear to be tied to any transaction. Please clear the above payroll liens.
thanks,
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Personnel
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5.2
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2004
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Open
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GUS 5.3rc2
ARP40, Daniel Lavalle is liened for payroll from 4/1/08 to 6/30/08 and lien of $9,587.52 in sub 2 and $3,323.46 in sub 6 have a corresponding lien of $664,915.47 in sub Y.
This is a problem?? Sub Y is set up without overhead.
Ciao,
Giulia
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Personnel
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5.2
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2004
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Open
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BDF02 payroll lien showing up in budget module that has no corresponding transactions in personnel module. Please delete.
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Personnel
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5.2
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2004
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Open
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Actually we are using version 5.3rc2
BDF02 there is a $200 expense in the budget module that is incorrect and I cannot find the corresponding transaction on the personnel side that is creating it. It needs to be deleted.
CS200 benefits are off 1 cent the weird part is that it is a GUS round problem I will send the snap shot via regular mail.
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Personnel
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0.0
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1999
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Open
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The previous message from me didn't indicate which account........PHYSF3.......sorry
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Purchasing
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0.0
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2004
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Resolved
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Hi Guys,
The email notification function for the purchasing section is not working.
Thanks,
Kris
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Personnel
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5.2
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2004
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Open
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KMW02 (project seq #496) main SP lien for task 1, sub 6, is over by $2254. If you add up the liens for the individual people on task 1, sub 6, they = 231.70. The lien is for 2485.70. I can't find any transactions on task 1 sub 6 that would equal the larger lien.
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Budget
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5.2
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2004
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Other
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WHEN IN EDIT RECONCILE SCREEN, IT FREEZES,
I HAD TO QUIT 3 TIMES.....
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Personnel
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5.2
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2003
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Open
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Hi guys,
KMW01 has tasks. Last month it was liening and posting to fees/gship. It was fixed, but this month that I am reconciling January's paryoll, it is doing the same.
I reprojected the distributions choosing the tasks as benes instead of the defaults, but it is still liening in the wrong sub.
Can any of you help me?
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Other?
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5.1
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2003
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Open
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Hi guys,
KMW01 is the project that has the tasks. This project does not have anyone who we pay Fees/gship. However, for some reason it is projecting/liening fees/gship and nothing in benefits. The two people who are on this project are Matt Kay (Assoc Researcher) and Jordan Heard (Undergrad).
Can you help me to figure out what I am doing wrong when I re-project?
Thank you,
Imelda
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Other?
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0.0
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2003
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Open
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The 'send mail'function doesn't seem to be working on the purchasing end of gus. I keep getting an error message when I try to send out emails.
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Personnel
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5.1
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2003
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Resolved
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Hi guys,
I cannot reconcile KAP16 for 12/07. It gives me a message that it was been reconciled on teh budget side. However, John has not reconciled December yet. Help please.
Thank you,
Imelda
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Personnel
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5.1
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2003
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Open
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There's a transaction for Kay on CS100 that can't be reconciled or edited. I created one that could be to reconcile but this one and the one with zero I tried to create as an offset need to be deleted but I can't find how to do that. Thanks.
KS
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Personnel
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0.0
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1999
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Resolved
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The beauty of a UPAY done through GUS is that it automatically posts...only there was no button to allow that to happen.....what happened? I did a UPAY for Raphael Gavazzi for October 07 and found no button to make this complete.
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Other?
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5.1
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2004
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Resolved
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Printed out Financial Statements this month and got a cover sheet for each and every project. Normally we get one cover sheet with all projects listed.........
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Personnel
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0.0
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1999
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Open
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KMW01, the Award Information screen is showing a red line that "Personnel liens on the budget side =$30,972.24 (under by $9790.80)." I am about to leave, but tomorrow I can check where the discrepancy is if it's benes or salaries.
Thanks,
Imelda
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Other?
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0.0
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1999
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Open
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KMW01, Matt Kay, this employee ended 10/31/07. GUS set him as inactive, even thouh, I went and set him as active, GUS kept setting him as inactive.
When I tried to reconcile 10/07, the distribution was hidden. I had to check the button "show all" to get it back.
Perhaps you already knew this, if so, please turn off the inactive set up or set a preference for it.
Thanks,
Imelda
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Other?
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0.0
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1999
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Open
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DFW05, after reconciling October, no liens or balance is showing on 6A sub.
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Personnel
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5.1
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2003
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Open
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Hi guys,
Do you know how to change someone's name in the employee information screen. I'm referring in particular to employee's last name: Glassco. I tried fixing it in the contact info screen, but it looks ok there.
While we're at it, for Greg Janne, I tried to extend him thru 9/30/08 on a departmental acct but being a deptmatmental acct it reset it to 6/30/07. However, the start date on the distribution is 10/1/07 - 6/30/07.
Another employee with the same problem is Eggert, Kenneth with start date 9/1/07 - 6/30/07. Please let me know how I can fix the end date for their distributions.
You probably already know that the inactive button at the appt level on the Appts/Distributions screen does not work.
Thank you,
Imelda
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Personnel
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0.0
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2004
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Open
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When a new transaction in created in the post/reconcile screen for a negative (credit) payroll transaction the save changes button is greyed out. Yo have to check the reconcile button and then the save changes button appears. When you then press save changes and reconile box is still checked you assume it will reconcile and it does not. Sometimes it will not reconcile the transaction until you leave that empolyee and then go back to empolyee and transaction.
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Personnel
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5.1
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2003
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Open
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Hi guys,
In the distribution screen, Actual Salary per month, I am trying to enter $689.97, but Gus changes it to 690.089328 Is there a way to have gus behave?
Also, will it be possible to round up the decimas to 2 instead of the 6 or more that it currently shows?
Thank you,
Imelda
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Personnel
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5.1
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2003
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Open
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Hi guys,
I think, I already reported that when I am in the appt screen and I press enter instead of tab the following screen shows.
http://gus.ucsb.edu/Documentation/Personnel/index.html?Appointments.htm
I was trying to get to the GUS home page from the screen above, but I did not see a home or feedback link.
Thanks,
Imelda
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Personnel
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5.1
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2003
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Resolved
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I noticed that each time I enter a new employee's ID number in the personnel module, I receive a pop-up error message. The message states, "This operation is not compatible with the two arguments. If ([Employee]UC_Emp_ID#0)".
I'm able to continue by clicking on continue, however, I wanted to notify you of that pop-up notice.
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Budget
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5.1
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2003
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Other
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I can't run an audit trail for our departmental accounts. Whenever I try, a message will appear that says "The set does not exist"...abort or continue. I press continue and nothing happens and then I have to press abort.
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C&G
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5.1
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2004
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Resolved
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When trying to add a new project from the award screen, the information I type in disappears.
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Personnel
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4.5
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2004
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Resolved
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A number of employees who were to be paid this month didn't show up on our roster. In one case Ryan Moll who's appointment ended 10/23/07 wasn't there. My thinking is that he was made inactive the same day his appointment ended but the problem is we still need to pay him for hours worked in October. This is a problem. Other people not paid had appointments out many months but still didn't show up. I don't think I've had this happen before...............help..........
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Personnel
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5.1
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2003
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Open
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In the Post reconcile screen when I create a new transaction I click on reconcile and then click on save changes. Instead of reconciling and saving my transaction it removed the check mark from the reconciling button. So, I had to do click on reconcile/save changes again and it saved it the second time.
Imelda
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Personnel
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5.1
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2003
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Open
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Hi guys,
I am reconciling SDF07. The record for James Watson, 10-07 - 6/08, shows a benefit rate of 1.58%. His salary is $894.08 However, the total benefits in Gus are showing at $1407.94.
His fees = 448.57
gship = 113
Total = 561.57
benes at 1.0158 = 14.13 (this is what it should be)
total benes = 575.70
It is a huge difference between 575.70 and 1407.94 that gus is showig.
I also took at Mike Robinson's appt, same grant SDF07 and I noticed thatthe benefits are in red. Why is that?
So, there is a difference of $6418.70 that Gus has more than my excel salary projection. I really cannot have such huge difference showing. I am going to try to force the correct benefits on Watson's record.
Thank you,
Imelda
PS I came by your office to show you the records I am talking about, but no one was there.
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Personnel
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5.1
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2003
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Open
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Hi guys,
Will it be possible that employees are not set up as inactive, or that there is a preference for that. More often that not, I am finding my self changing screens from the post reconcile to the employee screen to set someone as active because the distribution is not showing in the post reconcile screen.
Also, on Michael Robinson, he has an appt 10/1/07 - 12/31/07, he is showing in the post reconcile screen. However, when I went to pull his appt in the employee screen he was inactive. I would think that if he has a current appt the inactive feature should change from inactive to active. To me I would like to set someone's appt as inactive when I think it is no longer active.
Thank you,
Imelda
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Personnel
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5.1
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2003
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Open
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Hi Guys,
FYI.- In the Post-Reconcile screen, in the vacation adjustment field, it takes several tries to make a vacation amount positive, even if I click on the allow debit button.
Thanks,
Imelda
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Personnel
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5.1
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2003
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Resolved
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Hi Guys,
In the appt screen if I click Enter instead of Tab, Internet Explorer opens with GUS web page on the Appt Screen information. I thought this screen would only open if I click on the "?"
When you have a minute, if you can please take a look at this bug, that will be great.
Thank you,
Imelda
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Personnel
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5.1
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2003
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Resolved
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Hi guys,
The projection report button on the post-reconcile screen has bugs. Once I open it I get a message that it cannot update because I have a window open. The only other window open is the "print projections." Even if I close the "print projections" window, it still does not let me update. I have to close the post-reconcile screen to reset it.
Thanks,
Imelda
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Purchasing
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5.1
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2004
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Open
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When using the send email feature from purchasing module it does not automatically populate the send email to field even though template shows send email to PI and Ordered By.
The budget module and the personnel module automatically populate that field but purchasing does not.
Ciao,
Giulia
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Personnel
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5.1
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2003
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Open
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Hi guys,
I noticed that on project code DFP39, David Stoms is showing unreconciled benes for $2118. However, the liened amount of benes (upper right side)is showing $1699.68. I thought my liens should be the same as my unreconciled.
Thank you,
Imelda
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Personnel
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5.1
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2004
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Closed
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Project PHYS7U has a bogus lien of $930.89 in sub 6A. I don't see this expense tied with anyone projected. Please remove this.
Thanks, Lynnette
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Personnel
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5.1
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2003
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Open
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Hi guys,
Will it be possible that in the employee screen you type the first 2 or 3 letters of a last name, then you tab away, and the cursor moves to the Bargain unit field. Can the cursor go back to the “Find name field.” Just like in the Project Status screen that you type a project code and tab away, the cursor goes back to the project code field.
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Other?
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5.0
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2003
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Open
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in [zDialogs]DLOG_Email_Create, $sUsername and $sUser_Name variable names are both used...thus the username is actually undefined at smtp_auth
call
-paul
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Personnel
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5.1
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2004
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Closed
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Type Description Here
Employee type does not currently inculde postdoc and it should.
Thanks,
Giulia
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Budget
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5.1
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2003
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Closed
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version 5.1 - if you print a full audit trail from the main report printing screen and select the interval to be "all" a runtime error occurs indicating that the outstanding liens set was not found.
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Purchasing
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5.1
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2003
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Closed
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Our default for our "ship to" address no longer automatically prints on our p.o.'s.
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Personnel
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5.0
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2004
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Pending
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Gregor Hiller does show a that he is projected on PHYS7U but if I take a look at his appointment no distribution is showing up for him...........I'm confused.
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Personnel
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5.0
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2003
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Open
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Hi Mark,
Will it be possible to add to the Employee Roster a column for:
1. Benefits
2. Benefit rate percent
Thank you,
Imelda
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Personnel
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0.0
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1999
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Open
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Duane Devecchio was projected on KEU01 for 100% for August but his appointment didn't start until August 10th, which for August that meant he should have been paid 69.57% not 100%. He was projected at the correct amount of 69.57%. We use the payroll roster to pay employees but the roster showed that he was to be paid at 100% not 69.57%, therefore when Tina paid him she paid him according to the roster and overpaid him by 30.43%...How can this be avoided in the future?
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C&G
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5.0
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2003
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Resolved
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When adding new subagreements to a proposal in the C&G module, only the last entered subagreement is displayed.
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Budget
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0.0
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1999
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Open
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when in the edit/reconcile module or assisted reconcile module and changing the overhead $ amount in a transaction, the notes section indicates a change in the shipping $ amount, which is incorrect. it should note a change in overhead
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Personnel
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5.0
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2003
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Open
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Actually on V 5.01 rc 1.
If I try to print the sub-0 salary projection for last year's CS200 (c/f-hold status), Siegel doesn't show up - no people on print-out. I can, however, go and review by month and he's there with reconciled transactions for April - June. Thanks for the quick change to allow us to print by sub!
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Personnel
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5.0
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2003
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Open
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Hi Mark,
Will it be possible to add to the salary projections another line that will show the number of hours a person is working for a particular month?
Thank you,
Imelda
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Purchasing
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0.0
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2003
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Open
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The purchasing information doesn't seem to be linking to the inventory information. When I enter equipment order info, it doesn't show up on the inventory list. I also don't get the pop-up (like old Gus version -not sure if the pop-up is even used in the new version) asking how many pieces of equipment (not sure of the exact wording) I want to add.
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Personnel
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5.0
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2003
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Open
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Hi Mark,
Would it be possible for the Actual Salary in the Distribution Screen to round up the decimals. This only happens when I enter a percent of time other than 100%.
Thank you,
Imelda
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Budget
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5.0
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2003
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Resolved
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The sub Y totals in the fund transfer forms doesn't match the sub Y totals in the project status form.
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