Equipment

Overview

Equipment in GUS gives you an overview of UCSB equipment items that your department owns, and access to any insurance that was purchased for equipment.

  1. Inventory
  2. Insurance

Inventory

Access your department’s equipment inventory in the GUS menu Equipment > Inventory. To view details for an existing item, double click. To add a new item, click on “New” at the bottom of the form.

eqpm-inventory

For a new or existing item’s details, you will be presented with a dialog that has 3 tabs at the top: Inventory, EIMR/Insurance, and Source Info.

Inventory Details

An overview of the main details for an equipment item. Enter/modify information in the following form.

eqpm-inventory-item

EIMR/Insurance

If an equipment item has an Equipment Inventory Modification Request (EIMR) associated with it, the details can be modified in the second tab of the dialog. Add and remove EIMR history entries with the plus (+) and minus (-) symbols. To read more about equipment with EIMRs, please see the Business & Financial Services page on EIMRs.

The bottom of the same tab provides you with space to add insurance information for this equipment. Similar to EIMRs, add and remove insurance entries with the plus (+) and minus (-) symbols.

eqpm-inventory-eimr

Source Info

Funding source info is accessed on the third tab in the dialog.

eqpm-inventory-source

Insurance

Insurance information can be quickly accessed in the GUS menu by navigating to Equipment > Insurance. Any insurance purchased and added via the inventory dialog will be presented here. Insurance can be filtered by the fields at the top of the dialog.

eqpm-insurance